Offroad Riders

Offroad Riders

Meeting Minutes

• October 14th, 2026

  Meeting Date: October 14th, 2026
  Recorded By: Amber Hawkins, Secretary

  Attendance

  Officers Present:

  • Austin Baron – President

  • Colton Hawkins – Vice President

  • Katie Baron – Treasurer

  • Amber Hawkins – Secretary

  Members Present:

  Ty Dowdy, Jerry Waters, Kenny Daughtery, Joe Siedlarz, Dennis Rooney, Randy Childers, Dale Ball, Jeff Burkhammer, Toni Burkhammer, Jose Bandilla, James Brown, and Ralph Felix, Mike Shaw, Rick Martinez, and Brian Auten.

  Financial Report

  The group’s current financial standing and recent activity were discussed.

  • Revenue was generated through membership dues, flag sales, and challenge coin sales.

  • No expenditures were reported for the previous month.

  • The current account balance was discussed; however, the exact amount was not recorded in the notes.

  Current Topics & Updates

  Rodeo Grounds – Sponsorship Opportunity

  Briana from the Rodeo Grounds approached the group regarding an opportunity to advertise in their upcoming event program.

  • The Rodeo Grounds are preparing their program and schedule of events.

  • Various advertising and sponsorship packages were presented and discussed.

  • Motion: Approve the Arena Sponsorship, the highest available sponsorship tier.

  • Result: Motion carried and approved.

  Bows of Honor – December 19, 2026

  Discussed transitioning from Wreaths Across America to a new initiative, Bows of Honor, for this year’s veteran remembrance activities.

  • The group plans to purchase artificial pine decorations with ribbons to honor veterans.

  • Unlike traditional wreaths, which were used for one season, these decorations can be stored and reused annually.

  • The initial purchase is expected to provide significant long-term savings.

  • Fundraising efforts will be necessary to cover the initial investment and allow sufficient time for assembling the decorations.

  • Motion: Approve an initial donation of [$-] toward Bows of Honor and reassess additional funding needs following the October 21 meeting at the DAV.

  • Result: Motion proposed; final voting outcome was not recorded.

  Dirt Expo – Participation Update

  • Austin submitted an application for the upcoming Dirt Expo.

  • The group is awaiting confirmation regarding participation.

  2027 Offroad Poker Run – Raffle Planning

  Discussed potential changes to the grand raffle prize for the upcoming Poker Run.

  • The original grand raffle prize may no longer be a viable option.

  • Three alternative raffle prize options were presented and discussed.

  • Motion: Discontinue the original grand raffle prize plan and proceed with three alternative raffle prizes instead.

  • Result: Motion carried and approved.

  QuickBooks & New Computer

  Discussed a request for financial assistance toward purchasing a new computer and implementing QuickBooks for the Legion.

  • The proposed upgrades will help transition existing manual and paper-based financial records into a digital accounting system.

  • Funding of [$-] was requested to assist with the purchase and setup.

  • Motion: Approve the requested financial contribution toward the computer and QuickBooks.

  • Result: Motion carried and approved.

  Upcoming Events & Community Involvement

  Trunk-or-Treat – Community Events

  Discussed participation in multiple upcoming Trunk-or-Treat events throughout the community.

  1. Horseshoe Park & Equestrian Centre – Queen Creek, AZ

  • Eight volunteers have signed up to participate.

  • Candy has been donated for distribution during the event.

  2. American Legion Post 54 – Coolidge, AZ

  • Discussed hosting a Trunk-or-Treat at the Legion on Halloween night, Saturday, October 31.

  • Randy volunteered to assist with hosting and organizing the event.

  • Approximately 4–5 members expressed interest in participating.

  • Discussed involving the other Legion branches to increase participation.

  • Event advertising and promotional efforts were also discussed.

  3. Coolidge Imagine School

  • The school is seeking additional volunteers for its Trunk-or-Treat event on Friday evening.

  • Four members expressed interest in volunteering.

  Community Veteran Assistance – October 24, 2026

  Discussed an opportunity to assist a local veteran in Coolidge whose home and property need cleanup assistance.

  • A community cleanup effort is planned for Saturday, October 24.

  • Volunteers are needed to assist with moving unwanted items from the home and cleaning up the property.

  • The group plans to arrange for a trash trailer to assist with debris removal.

  • Volunteers are encouraged to participate in supporting this local veteran.

  Veterans Day Parade – November 11, 2026

  • The group has officially registered to participate in the upcoming Veterans Day Parade.

  • Members interested in representing the Offroad Riders are encouraged to sign up.

  Sunday Brisket Dinner & Football

  • Time: 2:00 PM – 5:00 PM

  • Ty will be preparing brisket for the gathering.

  • Members are encouraged to attend and enjoy an afternoon of food, football, and camaraderie.

  Veteran & Community Resources

  Disabled American Veterans (DAV) – Food Assistance

  The DAV is once again organizing food assistance for veterans in need.

  • Members are encouraged to refer veterans who may benefit from the program.

  • Donations of nonperishable food items, including canned and boxed goods, are welcome.

  • All donated food must be within its expiration date.

• May 13th, 2026

  Meeting Date: May 13, 2026 Recorded By: Amber Hawkins

  Attendance

  Ty Dowdy, Austin Barron, Sam Wilsey, Nadine Dowdy, Toni Burkhammer, Jeff Burkhammer, Mik Misak, Dale Ball, Amber Hawkins, Colton Hawkins, Joe Siedlarz, Kenny Daugherty, Ralph Felix, Renee Pierce, and Mike Shaw.

  Financial Report

  Current Balance: [$-]

  • Payment made for a DJ.

  • Donated [$-] to the Rodeo Grounds as a gesture of appreciation for their support.

  Current Topics & Updates

  2026 Offroad Poker Run – Event Recap

  Reviewed the results and overall turnout from the 2026 Poker Run.

  • 250 off-road vehicles participated.

  • 510 paid participants registered for the Poker Run.

  • Approximately 800 total attendees, including individuals who attended or rode along without purchasing a poker hand.

  Community Support & Donations

  • Memorial Brunch: Katie requested a [$-] donation to cover bartending services for a memorial brunch being held at the Legion following the burial of a local community member. The request was approved.

  • Father’s Day Breakfast: Ty requested approval to cover the breakfast costs for veteran fathers, estimated at [$-]. The request was approved.

  Website & Meeting Calendar

  – All Legion meeting dates have been added to the website’s event calendar to make meeting information more accessible to members.

  Father’s Day at the Legion

  • The Legion will be open for Father’s Day.

  • Veteran fathers will receive a complimentary breakfast in appreciation of their service.

  Upcoming Events & Planning

  Memorial Tribute – May 23, 2026

  Members are reminded of the upcoming Memorial Tribute honoring our veterans.

  • Meeting Location: American Legion Post 54

  • Meeting Time: 8:00 AM

  • Members are encouraged to bring their SxS or other off-road vehicles.

  • The group will participate in placing flags at the Veterans Memorial.

  2027 Offroad Poker Run
  Planning & Preparations

  Planning has officially begun for next year’s Poker Run!

  • Event Date: Saturday, February 27, 2027 (last weekend in February). The date has been reserved.

  • Registration & Payments: Austin and Amber are working on implementing a new payment and registration system to improve the process for next year’s event.

  • Designated Camping Area: Ty is exploring options for a designated camping area specifically for the Offroad Riders.

  • Grand Raffle Prize: Discussed potential options for a large raffle prize at the upcoming event.

  • Event Staff Shirts: Teal/turquoise was discussed as a possible shirt color for event staff to help distinguish volunteers and organizers.

  Vendor Opportunities

  The group is actively seeking vendors interested in participating in the 2027 Poker Run.

  Members are encouraged to share the opportunity with businesses that may be interested in attending.

  Interested vendors can contact the group directly or complete the vendor registration form available on the website.